Learning to Give and Receive an Apology

Let’s face it – none of us are perfect and there are times when we make mistakes, screw up and hurt the feelings of others. We all have our limits – and when we overstep the mark, an apology is required. As a parent, teacher, leader, friend and wife I have given many apologies – however it wasn’t always pretty.

Giving an apology is a complex social skill which, like all other social skills requires modelling, practice and feedback.  Equally there is skill in being able to accept an apology as well.

A good apology has three parts:

  1. “I’m sorry.” Saying sorry can be the hardest part and needs to be genuine rather than forced. Forcing someone to apologise rarely has the desired effect of the person learning the lesson or changing their behaviour. A genuine apology comes with being able to understand the consequences of your actions, how it is perceived by the other person and a degree of empathy.
  2. “It was my fault.” The second step is taking ownership for your actions taken. Admitting you were at fault and taking responsibility. At this stage it is important not to make excuses or blame the other person, as this negates the first step.
  3. “What can I do to make it right?” The last step is to be accountable for your actions and ask what you can do to fix the situation. Of course if a suggestion is given, then you need to follow up on it and do what you can to correct the situation.

Remember that apologising doesn’t always mean that you were wrong or the other person was right. It means that you value your relationship more than your ego. Of course the apology does not mean anything if you keep doing what you are sorry for.

Being on the other end of an apology also requires skill to be able to accept it gracefully, while also not letting the person ‘off the hook’. Often the default response is “It’s OK” however it was not okay, or an apology would not be required. “It’s OK” minimises and trivialises the apology. So how do you accept an apology? Again a good acceptance of an apology has 3 parts.

  1. “I appreciate your apology.” This acknowledges that it may have been difficult for the other person to give the apology and conveys your gratitude that the person has made the effort to make amends.
  2. “My feelings were hurt because…” Step two is to be honest about your emotions and show you are not being casual or flippant about the situation. Be clear and direct about how you felt when the other person behaved badly.
  3. “I accept your apology.” The final step is to accept the apology. You might choose to comment on how you understand why they did what they did and forgive the person. Tell the person you want to continue a positive relationship and move on.

Accepting an apology in no way means your hurt feelings suddenly stop or that you are now best buddies again. It is, however a step towards healing and moving forward.

I love this quote from an unknown source:

The first to apologise is the bravest.
The first to forgive is the strongest.
The first to forget is the happiest.


Tags: ,

Published on Saturday, June 2nd, 2018, under Family, Life lessons, Parenting

Karen Tui Boyes is a champion for Life Long Learning across nations, industries and organisations. Winner of the NZ Educator of the Year 2017 and 2014 and the NZ Speaker of the Year award in 2013 & 2019, Karen is a sought after speaker who continually gets rave reviews from audiences around the world. Her dynamic style and highly informative content—which turns the latest educational research into easy-to-implement strategies and techniques — sets her apart from others in her field.

3 Responses to “Learning to Give and Receive an Apology”

  1. Alex Delaforce says:

    Hi Karen,
    I’ve shared this blog post with my staff at Coomera Anglican College.
    Excellent resource – thanks

  2. Karen Boyes says:

    Thanks Alex 🙂 Just as important for teachers to know- as well as students 🙂

  3. […] apologise for doing something wrong (see previous article on how to give and receive an apology) […]

Leave a Reply

Copyright © 2023 Karen Tui Boyes Speaker Website created by Web Matters in collaboration with School Branding Matters